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317:40-5-58.Developmental Disabilities Services Division Specialized Foster Care (SFC) staff roles and responsibilities
[Revised 7-11-05]
Developmental Disabilities Services Division (DDSD) SFC staff have the responsibility for:
(1) orientation and prescreening of SFC applicants;
(2) making contact with the potential SFC provider within five working days of receipt of a completed application to schedule interviews and start the Home Profile Process, described in OAC 317:40-5-40;
(3) completing the Home Profile within 90 working days after assignment of the application. The SFC specialist documents the reason for any delay beyond 90 days;
(4) maintaining regular contact with the provider by making a monitoring visit every six months with a minimum of one telephone contact in all other months.
(A) The SFC specialist completes the Monitoring Report (DDS-23) for each monitoring review.
(B) Items to be discussed during the telephone contacts are detailed in the Monthly Contact Monitoring Guide.
(5) completing a Specialized Foster Care/Agency Companion Annual Review (DDS-24) for the annual re-evaluation of each provider home by the renewal date;
(6) attending Team meetings for service recipients in SFC as necessary;
(7) responding to requests for SFC and respite care;
(8) providing technical assistance and training to SFC providers regarding claims and resolution of problems, such as:
(A) payments;
(B) family dynamics;
(C) DDSD policy;
(D) setting up the in-home record as described in OAC 340:100-3-40;
(E) setting up the provider record; and
(F) provider training;
(9) making unannounced home visits to ensure homes and providers are in compliance with DDSD standards and policy;
(10) reporting to DDSD State Office Training Staff as the provider's training occurs and is updated:
(A) the provider's name;
(B) the provider's Social Security Number; and
(C) dates and places of specific provider training;
(11) facilitating a written agreement for room and board contributions on behalf of the service recipient, if the Oklahoma Department of Human Services is not the representative payee for the service recipient;
(12) completing or obtaining the:
(A) Room and Board Reimbursement for Foster Care (DCW-FH-2);
(B) Authorization for SFC Services (DDS-SFC-1), that:
(i) is signed by the parent or legal guardian for service recipients not in custody who are requesting SFC services; and
(ii) allows for authorization of routine or emergency medical care and provides insurance information.

Disclaimer. The OHCA rules found on this Web site are unofficial. The official rules are published by the Oklahoma Secretary of State Office of Administrative Rules as Title 317 of the Oklahoma Administrative Code. To order an official copy of these rules, contact the Office of Administrative Rules at (405) 521-4911.